Job Description
Join our prestigious downtown Philadelphia firm as the first point of contact for high-profile clients and partners. We seek a polished, tech-savvy Receptionist to manage our bustling front desk with professionalism and warmth. Enjoy a collaborative environment in a landmark building, comprehensive benefits package, and opportunities for growth within our international organization. Perfect for career-driven professionals who thrive in dynamic settings.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, directing inquiries to appropriate departments
- Coordinate complex meeting schedules across 10+ conference rooms and executive calendars
- Process incoming/outgoing mail, packages, and courier services with 100% accuracy
- Oversee visitor registration system, including badge issuance and escort protocols
- Maintain reception area presentation with daily tidiness and floral arrangement updates
- Assist with office supply inventory management and vendor coordination
- Support HR initiatives including new hire onboarding paperwork processing
Qualifications
- Minimum 2 years corporate reception experience in fast-paced environment
- Expert proficiency in Microsoft Office Suite and scheduling software (e.g., Calendly)
- Exceptional verbal communication skills with polished phone etiquette
- Proven ability to multitask while maintaining composure under pressure
- Associate degree in Office Administration or related field preferred
- Proficient in CRM systems (Salesforce experience a plus)
- Valid Pennsylvania driver's license for occasional supply runs