Job Description
Are you the glue that holds a successful office together? We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our Philadelphia-based headquarters.
In this pivotal role, you will ensure a productive and welcoming environment for our employees and clients. You will act as the primary point of contact for vendors and employees alike, managing everything from facility upkeep to HR administrative support.
Join a company that values efficiency and employee well-being. If you have a knack for problem-solving and a passion for creating seamless workflows, we want to meet you.
Responsibilities
- Oversee the daily operations of the Philadelphia office, ensuring a smooth and efficient workflow.
- Manage vendor relationships and negotiate contracts for office supplies, maintenance, and services.
- Coordinate company events, meetings, and visitor accommodations.
- Act as the first point of contact for HR inquiries, including onboarding new hires and maintaining employee records.
- Maintain office budgets and process expense reports accurately and on time.
- Ensure compliance with company policies and local safety regulations.
Qualifications
- 3+ years of experience in an office management or administrative leadership role.
- Proven experience managing budgets and vendor contracts.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software (e.g., Asana, Slack).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Associate degree or Bachelor’s degree in Business Administration preferred.