Job Description
Join the Heart of New Orleans Administration Team!
Crescent City Properties is currently seeking an experienced and highly organized Office Manager to oversee our daily operations in the historic French Quarter. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to meet you.
We are looking for a dedicated professional who can manage our front desk, coordinate schedules, and ensure our office runs smoothly. This is an urgent opportunity for a self-starter to make a significant impact on our team's efficiency.
What You Will Do:
Our ideal candidate is a problem-solver who can wear multiple hats with ease. You will be responsible for maintaining a professional environment and supporting our executive team with top-tier administrative support.
Responsibilities
- Oversee Office Operations: Manage the daily workflow of the office, including reception duties, mail distribution, and facility maintenance.
- Schedule Management: Coordinate calendars for senior leadership, manage appointments, and schedule meetings and conference rooms.
- Vendor Relations: Manage relationships with external vendors, including cleaning services, IT support, and office supply vendors.
- Administrative Support: Prepare reports, handle expense reports, and assist with payroll processing as needed.
- Event Coordination: Plan and coordinate company events, team-building activities, and client meetings.
- Communication Hub: Act as the primary point of contact for internal and external inquiries, ensuring professional and timely responses.
- Inventory Control: Monitor office supply levels and place orders to ensure the office is always stocked.
Qualifications
- Experience: Minimum of 3-5 years of proven experience as an Office Manager or Administrative Assistant.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Software: Experience with project management software (e.g., Asana, Trello) or CRM systems is a plus.
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration preferred.
- Location: Must be willing to work on-site in New Orleans, LA.