Job Description
Are you a highly organized professional looking for an immediate opportunity in the heart of Miami? Coastal Business Services is seeking a dynamic and proactive Office Manager to lead our daily operations and ensure our office runs seamlessly. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to meet you.
As our Office Manager, you will be the cornerstone of our team, managing everything from facility upkeep to employee coordination. We offer a competitive salary, a supportive culture, and the chance to grow within a thriving Miami business. Don't miss this chance to advance your career immediately!
Responsibilities
- Oversee Daily Operations: Manage the day-to-day administrative functions of the office, ensuring a productive and organized work environment.
- Vendor Management: Handle relationships with external vendors, including cleaning, maintenance, and IT support, negotiating contracts and ensuring quality service.
- Office Administration: Prepare meeting agendas, manage conference room bookings, and maintain office supplies inventory to prevent shortages.
- HR & Recruitment Support: Assist in onboarding new hires, maintaining employee records, and coordinating company-wide events and team building activities.
- Financial Management: Process invoices, handle petty cash, and assist with monthly expense reports under the supervision of senior management.
- Communication Hub: Act as the primary point of contact for visitors and internal departments, routing inquiries efficiently.
Qualifications
- Experience: Proven experience (3+ years) in an Office Manager, Administrative Assistant, or Executive Assistant role.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize effectively in a busy setting.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with property management or HR software is highly desirable.
- Communication: Excellent verbal and written communication skills, with a professional demeanor.
- Problem Solving: Ability to troubleshoot administrative issues and implement effective solutions.
- Reliability: Punctual, professional, and capable of working independently with minimal supervision.