Job Description
We are seeking a dynamic and highly organized Office Manager to join our growing team in Long Beach, CA. This is an urgent opportunity for a proactive professional to oversee our daily operations and ensure our workplace functions seamlessly. If you thrive in a fast-paced environment and excel at bridging the gap between management and staff, we want to meet you.
In this pivotal role, you will be the backbone of our administrative operations, managing everything from facility management to human resources support. We offer a competitive benefits package and a collaborative culture that values your expertise.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a stable company.
- Modern, fully equipped office in the heart of Long Beach.
- Supportive and forward-thinking leadership team.
Responsibilities
- Oversee the day-to-day operations of the Long Beach office to ensure a productive and organized work environment.
- Manage office supplies inventory and vendor relationships, negotiating contracts to optimize operational costs.
- Coordinate and schedule internal meetings, client visits, and company events with precision and professionalism.
- Act as the primary point of contact for facility management, including maintenance, security, and vendor services.
- Assist in the preparation of monthly financial reports and track office budgets for expenses.
- Support HR initiatives, including the onboarding process, employee records management, and benefits administration.
- Resolve administrative issues and provide exceptional customer service to both employees and external visitors.
Qualifications
- Minimum of 3-5 years of experience in office management, administrative coordination, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong interpersonal and communication skills, with the ability to interact professionally with clients and staff at all levels.
- Exceptional organizational skills and the ability to prioritize tasks effectively in a fast-paced, urgent setting.
- High school diploma or equivalent; Associate’s degree in Business Administration is preferred.
- Proven track record of problem-solving and maintaining a professional demeanor under pressure.
- Valid driver's license and access to reliable transportation.