Job Description
Welcome to Apex Strategic Partners, a dynamic firm at the heart of Miami's business district. We are seeking a highly organized and proactive Office Manager to join our executive team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring our office environment is efficient, welcoming, and perfectly aligned with our company culture.
If you are a detail-oriented professional with a knack for problem-solving and a passion for creating exceptional workplaces, we want to hear from you.
Responsibilities
- Oversee daily operations to ensure the office runs smoothly, including mail management, deliveries, and facility maintenance.
- Manage vendor relationships and handle the procurement of office supplies, equipment, and services.
- Coordinate administrative support for executive leadership, including complex scheduling, travel arrangements, and meeting preparation.
- Supervise front desk reception and junior administrative staff to maintain a professional and welcoming atmosphere.
- Develop and maintain office policies and procedures to enhance productivity and employee satisfaction.
- Process accounts payable and receivable and assist with budget tracking and financial reporting.
- Organize company events and team building activities to foster a strong company culture.
Qualifications
- Proven experience as an Office Manager or Administrative Coordinator (3+ years preferred).
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills in English.
- Experience with basic accounting software (e.g., QuickBooks, NetSuite) is a plus.
- Ability to build rapport with employees, clients, and vendors alike.
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.