Job Description
Lead the Operations at Horizon Solutions Group!
We are seeking a highly organized and proactive Office Manager to join our team in Oakland, CA. This is an immediate hire opportunity for a self-starter who excels at streamlining operations and fostering a positive office culture.
In this pivotal role, you will be the heartbeat of our Oakland headquarters, managing everything from daily logistics to strategic vendor relationships. If you are looking for a challenging and rewarding role where you can make a tangible impact, we encourage you to apply.
Responsibilities
- General Administration: Oversee the daily operations of the office, ensuring a smooth workflow and efficient use of resources.
- Vendor Management: Manage relationships with external vendors, including IT support, cleaning, and maintenance, ensuring service quality and cost-effectiveness.
- Event Coordination: Plan and execute company-wide events, team meetings, and holiday parties, handling all logistics and vendor coordination.
- Office Supplies & Inventory: Monitor inventory levels, process purchase orders, and maintain a well-stocked, organized workspace for all employees.
- HR & Staff Support: Assist with onboarding new hires, manage employee files, and act as the primary point of contact for HR-related inquiries.
- Communication Hub: Manage the front desk, screen and direct calls, and ensure clear communication across all departments.
- Financial Oversight: Assist in tracking office expenses and preparing monthly reports to ensure budget compliance.
Qualifications
- Experience: 3-5 years of experience in office management, administration, or a related field.
- Software Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with property management or HRIS software.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to manage multiple priorities effectively.
- Problem Solving: Ability to troubleshoot issues independently and implement practical solutions.
- Leadership: Proven ability to lead by example and support a team in a collaborative environment.