Job Description
Join our dynamic team as a pivotal Office Manager in the heart of San Diego's vibrant business district. We're seeking a highly organized professional to oversee daily operations and ensure seamless administrative excellence. This is a rare immediate hire opportunity for someone who thrives in fast-paced environments and wants to make an immediate impact.
Why You'll Love Working Here: Competitive compensation, modern collaborative workspace, comprehensive benefits package, and the chance to shape our growing company culture. Enjoy stunning harbor views and flexible work arrangements.
Responsibilities
- Oversee daily office operations, including supply inventory, equipment maintenance, and vendor management
- Manage executive calendars, coordinate complex travel arrangements, and arrange high-level meetings
- Handle payroll processing, expense reports, and budget tracking using QuickBooks
- Lead onboarding processes for new hires and coordinate employee engagement initiatives
- Implement and optimize administrative systems to enhance operational efficiency
- Act as primary liaison for facility management and IT support requests
- Coordinate company events, off-sites, and community outreach programs
Qualifications
- 5+ years of progressive office management experience in professional services
- Expert proficiency in Microsoft Office Suite and QuickBooks
- Proven ability to manage multiple priorities with exceptional attention to detail
- Strong budget management and procurement negotiation skills
- Experience implementing HR policies and compliance protocols
- Certification in office management (e.g., AAPM, IAM) preferred
- Exceptional interpersonal skills with ability to executive-level stakeholders
- San Diego-based candidates with local vendor network preferred