Job Description
We are seeking a highly organized and proactive Office Manager to join our thriving team in the heart of Fresno, CA. In this pivotal role, you will serve as the backbone of our daily operations, ensuring a seamless workflow and a professional environment for our employees and clients. If you are a detail-oriented leader who thrives in a fast-paced setting and enjoys optimizing processes, we want to hear from you.
As the Office Manager, you will oversee the general administration of our office, manage vendor relationships, and ensure the facility meets the highest standards of efficiency and safety. This is an opportunity to make a significant impact on our organizational culture while advancing your career in administrative leadership.
Responsibilities
- Oversee the day-to-day administrative operations of the office, ensuring a smooth workflow for all departments.
- Manage office supplies inventory, negotiate with vendors, and oversee service contracts for maintenance and utilities.
- Coordinate office layout and facility management, including repairs, cleaning, and safety compliance.
- Prepare and manage the annual office budget, tracking expenses and approving invoices.
- Act as the primary point of contact for clients and visitors, providing exceptional customer service.
- Supervise and train junior administrative staff, fostering a collaborative and productive work environment.
- Plan and organize company events, meetings, and team-building activities.
Qualifications
- Proven experience of 3+ years in an office management or administrative coordination role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM or scheduling software.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent verbal and written communication skills, with a professional and polished demeanor.
- Experience in budget preparation, expense tracking, and vendor management.
- A valid driver's license and willingness to travel occasionally for off-site meetings.