Job Description
Join Our Dynamic Team as Office Manager
Are you a detail-oriented professional looking to make an immediate impact? Apex Operations Solutions is seeking a highly organized and proactive Office Manager to oversee our daily operations in the heart of Chicago. This is a fantastic opportunity for a self-starter to step into a leadership role with immediate availability.
We pride ourselves on a collaborative work environment and are looking for someone who thrives in a fast-paced setting. As the Office Manager, you will be the backbone of our office, ensuring everything runs smoothly so our teams can focus on what they do best.
Responsibilities
- Manage Daily Operations: Oversee the general day-to-day functions of the office, including reception, mail, and facility management.
- Vendor Relations: Manage relationships with vendors and service providers, negotiating contracts and ensuring quality service.
- HR & Admin Support: Assist with onboarding new employees, maintaining employee records, and processing payroll support.
- Event Coordination: Plan and organize company events, team-building activities, and meetings.
- Office Supplies: Monitor inventory levels, order supplies, and maintain a well-stocked and organized workspace.
- IT & Facilities: Serve as the primary point of contact for IT issues and coordinate facility maintenance requests.
Qualifications
- Experience: Minimum of 3-5 years of experience in office management or a similar administrative role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Problem Solving: Proven ability to resolve issues independently and make sound decisions quickly.
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.