Job Description
We're seeking a dynamic Office Manager to join our growing team in Louisville, KY. As the backbone of our operations, you'll create an efficient, welcoming, and productive work environment. This hybrid role offers flexibility while requiring 3 days in-office collaboration. You'll manage facilities, vendor relationships, and office culture while supporting executive leadership. Our ideal candidate thrives in fast-paced environments and values precision in administrative excellence. Enjoy competitive benefits, professional development opportunities, and a modern workspace in downtown Louisville.
Responsibilities
- Oversee daily office operations including supply inventory, mail processing, and facility maintenance
- Manage vendor contracts and negotiate service agreements for office services
- Coordinate executive calendar management, meeting logistics, and travel arrangements
- Develop and implement office policies, safety protocols, and sustainability initiatives
- Lead onboarding processes for new hires and maintain HR documentation
- Manage office budget, expense reporting, and procurement processes
- Support cross-functional projects and serve as primary point of contact for facility needs
Qualifications
- 5+ years of progressive office management experience in corporate environments
- Proficiency in Microsoft Office Suite and office management software (e.g., Asana, QuickBooks)
- Strong vendor management and contract negotiation experience
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Experience developing and implementing office procedures
- Associate's degree in Business Administration or related field required