Job Description
Join our dynamic team as the heartbeat of our Austin operations! We're seeking a meticulous Office Manager to create an exceptional workplace experience. This pivotal role combines strategic administration with hands-on facility management to ensure our innovative environment runs seamlessly. You'll be the go-to partner for leadership, vendors, and staff, orchestrating everything from vendor negotiations to crisis management. If you thrive in fast-paced settings and excel at transforming chaos into order, this is your opportunity to make a tangible impact.
Responsibilities
- Oversee daily office operations including maintenance, security, and supply chain logistics
- Manage administrative workflows: scheduling, travel coordination, and document management
- Develop and control departmental budgets, ensuring cost-effective resource allocation
- Lead vendor relationships and negotiate contracts for facilities, equipment, and services
- Coordinate cross-functional events and meetings from conception to execution
- Implement and optimize office policies for safety, efficiency, and compliance
- Act as primary liaison for HR and IT support for staff inquiries and escalations
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted)
- 3+ years in office management or executive administrative role
- Expert proficiency in Microsoft Office Suite and office management software
- Proven budget management and vendor negotiation experience
- Exceptional problem-solving and crisis management abilities
- Strong interpersonal skills with ability to manage diverse stakeholders
- OSHA or facility management certification preferred
- Austin-based candidates with local market knowledge preferred