Job Description
Welcome to Omaha Enterprise Solutions, where we are dedicated to driving innovation and excellence in the local business community. We are currently seeking a highly organized and proactive Office Manager to join our dynamic team in Omaha, NE.
In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs smoothly, efficiently, and professionally. You will act as the point of contact for both staff and visitors, managing a variety of administrative tasks that contribute to a positive and productive work environment.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• A collaborative and supportive work culture.
• Opportunities for professional growth and development.
Responsibilities
- Operational Management: Oversee the day-to-day administrative operations of the office, including maintaining office supplies, managing inventory, and coordinating maintenance.
- Scheduling & Coordination: Manage complex calendars for executive staff, schedule meetings, and coordinate travel arrangements and venue bookings.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and visitor reception.
- Financial Oversight: Assist in the preparation of monthly reports, manage petty cash, and process invoices and expense reports.
- Event Coordination: Plan and organize company events, team building activities, and internal meetings.
- HR Support: Assist with onboarding new employees, maintaining personnel files, and ensuring compliance with company policies.
- Technology Maintenance: Troubleshoot basic office technology issues and manage software licenses.
Qualifications
- Experience: Minimum of 3-5 years of proven experience in an office management, administrative assistance, or executive support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with diverse groups.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Problem Solving: Strong analytical skills with the ability to troubleshoot issues and propose effective solutions.
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is a plus.
- Soft Skills: A professional demeanor, attention to detail, and a proactive attitude.