Job Description
We are seeking a highly organized and detail-oriented Office Manager to join our dynamic team in Portland, Oregon. In this pivotal role, you will be the backbone of our daily operations, ensuring our office environment is efficient, welcoming, and productive. If you have a passion for logistics, excellent communication skills, and a proactive approach to problem-solving, we encourage you to apply.
As the face of our organization, you will manage the front desk, coordinate internal communications, and support our leadership team with administrative tasks. We offer a competitive salary, a modern work environment, and opportunities for professional growth within a rapidly expanding company.
Responsibilities
- Oversee the daily operations of the front desk, including greeting visitors, answering phones, and managing incoming mail.
- Manage office supplies inventory, place orders, and negotiate contracts with vendors for services such as cleaning, maintenance, and IT support.
- Schedule meetings, book conference rooms, and manage the executive calendar to ensure seamless coordination.
- Act as the primary point of contact for HR-related inquiries and assist with the onboarding process for new hires.
- Plan and coordinate company-wide events, team-building activities, and holiday celebrations.
- Assist with basic bookkeeping tasks, including processing expenses, managing petty cash, and reconciling invoices.
Qualifications
- 3+ years of experience in an office management, administrative assistance, or executive support role.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
- Experience with project management software (e.g., Asana, Trello) is a plus.
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.