Job Description
Join our dynamic team at Coastal Business Solutions as we seek a detail-oriented Office Manager to oversee daily operations at our Jacksonville headquarters. This pivotal role requires exceptional organizational skills and a proactive approach to creating an efficient, productive workplace environment. You'll be the backbone of our office, ensuring seamless coordination across departments while supporting our mission to deliver innovative solutions to clients nationwide. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting.
Responsibilities
- Oversee daily office operations, including supply inventory management, equipment maintenance, and facility coordination
- Manage administrative workflows, including scheduling, document management, and travel arrangements for executives
- Supervise support staff, including receptionists and administrative assistants, providing guidance and performance feedback
- Develop and implement office policies to enhance efficiency and compliance with company standards
- Coordinate vendor relationships for services such as IT support, cleaning, and facility management
- Manage office budget, expense reports, and procurement processes
- Organize company events, meetings, and team-building activities
- Act as primary point of contact for building management and external service providers
Qualifications
- Bachelor's degree in Business Administration, Office Management, or related field (or equivalent experience)
- Minimum 5 years of progressive office management experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office management software
- Strong financial acumen with experience in budget management and expense tracking
- Exceptional interpersonal and communication skills with ability to interact with all levels of staff
- Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment
- Knowledge of HR best practices including onboarding, compliance, and employee relations
- Valid Florida driver's license and reliable transportation for occasional errands