Job Description
Join our dynamic team as Office Manager at Pioneer Collective, where innovation meets sustainability in the heart of Portland's Pearl District. We're seeking a meticulous professional to orchestrate our daily operations and foster a thriving workplace culture. This hybrid role blends on-site leadership with remote flexibility, offering competitive benefits and growth opportunities in Oregon's booming tech sector.
Responsibilities
- Oversee daily office operations including supply inventory, vendor management, and facility maintenance
- Coordinate employee onboarding, offboarding, and HR documentation with People team
- Manage office technology infrastructure including AV systems, printers, and communication tools
- Organize company events, meetings, and travel logistics for 25+ employees
- Implement sustainability initiatives and oversee office recycling/composting programs
- Handle confidential payroll processing and expense reimbursement coordination
- Serve as primary contact for building management and security protocols
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years progressive office management experience in tech/startup environments
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Proven vendor negotiation and contract management skills
- Strong knowledge of Portland commercial real estate and local service providers
- Certified Administrative Professional (CAP) designation preferred
- Experience with office management software (Asana, Trello, etc.)
- Valid Oregon driver's license and clean driving record