Job Description
Join our dynamic Boston team as Office Manager and become the backbone of our operations! We're seeking a highly organized professional to oversee our bustling office environment, ensuring seamless daily operations and exceptional employee experiences. This pivotal role combines strategic planning with hands-on execution in a fast-paced tech startup atmosphere. You'll collaborate with department heads to optimize workflows, manage vendor relationships, and implement innovative office solutions. If you thrive in environments where attention to detail meets big-picture thinking, this is your next career-defining opportunity.
Responsibilities
- Oversee daily office operations, including facilities management, supply chain logistics, and equipment maintenance
- Manage administrative team of 3-5 staff, providing mentorship and performance guidance
- Develop and administer office budgets, ensuring cost-effective resource allocation
- Coordinate complex calendar management, executive travel, and high-stakes client events
- Implement digital transformation initiatives for office systems and processes
- Act as primary liaison for building management, security protocols, and compliance matters
- Lead cross-functional projects including office relocations and technology upgrades
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field
- 5+ years progressive experience in office administration with team leadership
- Proven expertise in budget management ($500K+ annual budgets)
- Advanced proficiency in Microsoft Office Suite and facility management software
- Strong vendor negotiation and contract management skills
- Certified Facility Manager (CFM) designation preferred
- Exceptional problem-solving abilities with crisis management experience
- Deep knowledge of Boston commercial real estate and local vendor networks