Job Description
Join our dynamic team in Chicago's vibrant downtown! We're seeking an immediate hire Administrative Assistant to support our fast-paced operations. This is a fantastic opportunity for proactive individuals ready to hit the ground running in a professional environment. Enjoy competitive compensation, flexible scheduling, and the chance to grow with a leading business services firm. Start date: Within 48 hours of acceptance!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expense reports, and financial transactions accurately
- Act as primary point of contact for internal and external stakeholders
- Organize digital and physical filing systems for optimal accessibility
- Support event planning and meeting coordination logistics
- Assist with onboarding new temporary staff members
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to multitask and prioritize competing deadlines
- Strong written and verbal communication abilities
- Professional demeanor with experience handling confidential data
- High school diploma or equivalent required; associate's degree preferred