Job Description
Are you the welcoming face that defines a company's culture? Apex Professional Solutions is seeking a highly organized and professional Front Desk Receptionist to join our dynamic team in the heart of New York City.
In this pivotal role, you will serve as the primary point of contact for our clients and visitors, ensuring a seamless and professional experience from the moment they arrive. We are looking for a detail-oriented individual who excels in a fast-paced environment and is committed to delivering exceptional administrative support.
Why You'll Love Working Here
- Competitive Compensation: Annual salary between $45,000 and $55,000.
- Comprehensive Benefits: Health insurance, dental, and vision coverage.
- Professional Growth: Clear pathways for career advancement within the organization.
- Modern Environment: Work in a state-of-the-art office located in Midtown Manhattan.
Responsibilities
- Front Office Management: Greet and welcome guests with a warm and professional demeanor, directing them to the appropriate personnel or meeting rooms.
- Communication Hub: Answer and route incoming phone calls professionally, take accurate messages, and manage the company's main switchboard.
- Scheduling & Coordination: Maintain the company calendar, schedule appointments, coordinate meeting room bookings, and manage conference room equipment.
- Administrative Support: Handle incoming and outgoing mail, manage office supply inventory, and process expense reports.
- Customer Relations: Assist visitors with inquiries, provide directions, and ensure a positive brand experience for all guests.
- Data Management: Perform data entry tasks, update contact databases, and maintain accurate filing systems.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in office administration is a plus.
- Experience: Minimum of 2-3 years of experience in a front desk, administrative, or receptionist role.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a polished phone manner.
- Organization: Ability to multitask effectively and manage time efficiently in a busy office setting.
- Professionalism: High level of integrity, confidentiality, and a professional appearance.