Job Description
Join our award-winning team as the first point of contact for prestigious clients at our downtown Philadelphia headquarters. We seek a polished Executive Receptionist to embody our brand excellence while managing high-traffic front desk operations. This hybrid role combines in-person presence with remote flexibility in a modern, fast-paced corporate environment. Enjoy competitive benefits, professional development, and the opportunity to grow within our expanding organization.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, routing to 15+ departments
- Greet and screen all visitors, coordinating 20+ executive meetings daily
- Process incoming/outgoing mail/packages and manage inventory of office supplies
- Maintain visitor log and issue secure access badges for 100+ monthly visitors
- Support HR with new hire onboarding: desk setup, equipment provisioning, and welcome kits
- Coordinate travel arrangements and expense reports for C-suite executives
- Oversee office equipment maintenance and vendor relationships
Qualifications
- Minimum 3 years corporate receptionist or executive assistant experience
- Proficient in Microsoft Office Suite and scheduling platforms (Calendly)
- Exceptional written/verbal communication with executive presence
- Discretion handling confidential information and sensitive situations
- Ability to multitask in high-pressure environments with grace
- Philadelphia PA residency required for emergency on-call coverage
- Valid PA driver's license for occasional corporate errands