Job Description
Join our prestigious downtown Atlanta firm as the face of our organization! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while managing complex administrative operations. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a dynamic corporate environment. If you thrive in fast-paced settings and possess exceptional interpersonal skills, we encourage you to apply.
Responsibilities
- Manage multi-line phone system with 30+ calls daily, including screening and routing
- Greet and assist 50+ visitors daily, coordinating with executives and departments
- Process incoming/outgoing mail, packages, and deliveries using secure tracking systems
- Coordinate executive calendars, meetings, and travel arrangements across 3 time zones
- Maintain conference room scheduling and ensure optimal setup for 15+ daily meetings
- Order and manage office supplies, inventory, and equipment maintenance
- Support HR functions including new hire onboarding documentation
Qualifications
- 3+ years executive receptionist or high-level administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills with attention to detail
- Experience managing vendor relationships and service contracts
- Ability to remain calm under pressure during peak business hours