Job Description
Join our prestigious downtown Indianapolis firm as the first point of contact for high-profile clients and executives. We seek a polished Executive Receptionist to embody our brand excellence while managing seamless office operations. This hybrid role combines in-person presence with remote flexibility, offering growth opportunities in a collaborative environment.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars and complex meeting logistics across departments
- Process incoming/outgoing mail and shipments with meticulous documentation
- Oversee visitor reception with personalized check-in procedures and security protocols
- Assist with office supply inventory management and vendor coordination
- Support administrative tasks including document preparation and data entry
- Maintain pristine reception area with consistent professional standards
Qualifications
- Minimum 2 years corporate receptionist or administrative experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Ability to multitask in fast-paced environments with composure
- Professional appearance and polished business etiquette
- Basic knowledge of office equipment (copiers, scanners, AV systems)
- Discretion and confidentiality when handling sensitive information
- Associates degree or relevant certification preferred