Job Description
Join our dynamic team as the face of Chicago Business Solutions! We're seeking a polished Executive Receptionist to manage our high-profile downtown headquarters. This pivotal role combines exceptional customer service with sophisticated administrative support in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in one of Chicago's premier business districts.
Responsibilities
- Manage professional front desk operations including visitor greeting, screening, and badge issuance
- Handle multi-line phone system with call routing and message management
- Coordinate executive calendars, appointments, and meeting logistics
- Process incoming/outgoing mail, packages, and courier services
- Assist with office supply inventory management and vendor relations
- Prepare professional correspondence and documents using Microsoft Office Suite
- Support HR initiatives including interview scheduling and onboarding coordination
- Maintain secure visitor log and confidential information systems
Qualifications
- Minimum 3 years executive receptionist or high-level administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Professional appearance and polished business demeanor
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in fast-paced environments
- Experience with scheduling/calendar management tools
- High school diploma required; Associate's degree preferred