Job Description
Join our dynamic team as the first point of contact for our prestigious downtown Oakland firm. We seek a polished Executive Receptionist to embody our brand excellence while managing high-volume front desk operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Oakland's thriving business district. Perfect opportunity for career advancement in administrative leadership.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendar management and meeting logistics for C-suite leadership
- Oversee visitor reception with personalized greeting and badge issuance protocols
- Process incoming/outgoing mail, packages, and courier services
- Maintain digital filing systems and confidential document management
- Assist with vendor coordination and office supply inventory control
- Support HR initiatives onboarding new hires and orientation activities
Qualifications
- 3+ years corporate reception or executive administrative experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask in fast-paced executive environments
- Discretion handling confidential information and sensitive situations
- Professional appearance and polished business demeanor
- Associate degree or relevant certification preferred