Job Description
Join our prestigious downtown Chicago firm as the first point of contact for high-net-worth clients and executive partners. We seek a polished receptionist to embody our brand excellence while managing multi-line phone systems, coordinating executive calendars, and overseeing visitor experiences. This hybrid role combines dynamic client interactions with administrative precision in a fast-paced financial environment.
Benefits include comprehensive health insurance, 401k matching, and professional development stipends. Our modern office features skyline views and collaborative workspaces.
Responsibilities
- Manage multi-line phone system with professional call routing and message taking
- Coordinate complex executive calendars including international meetings and travel arrangements
- Oversee visitor protocol including badge issuance and conference room scheduling
- Process incoming/outgoing mail and manage office supply inventory
- Assist with onboarding processes including badge preparation and workspace setup
- Collaborate with administrative team on event planning and client reception logistics
Qualifications
- Associate's degree or equivalent professional certification
- 3+ years experience in corporate reception or executive support
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills with executive presence
- Proven ability to manage confidential information with discretion
- Experience in financial services or professional services preferred
- Availability for occasional evening/weekend events