Job Description
Join our award-winning team at Desert Sky Solutions as the first point of contact for our prestigious clients. We're seeking a polished Executive Receptionist to deliver exceptional experiences in our modern downtown Phoenix headquarters. This role combines administrative excellence with high-end client interaction in a fast-paced corporate environment. Enjoy comprehensive benefits including health insurance, paid time off, and professional development opportunities. If you thrive in dynamic settings and value precision, apply today to become the face of our growing organization.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring and routing inquiries efficiently
- Coordinate executive calendar management including complex scheduling across 3 departments
- Process incoming/outgoing mail and packages with meticulous documentation
- Oversee visitor registration system and greet high-profile clients with professional demeanor
- Assist with administrative tasks including data entry, report formatting, and document management
- Collaborate with office manager to maintain supply inventory and vendor relationships
Qualifications
- Minimum 3 years of executive-level reception or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal communication skills with polished phone etiquette
- Ability to multitask in high-pressure environments while maintaining composure
- Associate's degree in Business Administration or related field preferred
- Valid Arizona driver's license with clean driving record (occasional errands required)
- Experience with CRM systems such as Salesforce or HubSpot a plus