Job Description
Join our dynamic team at Pinnacle Solutions Group as the face of our Raleigh headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite and executive operations. In this pivotal role, you'll manage a sophisticated corporate environment with professionalism and precision. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with an industry leader committed to employee development.
Responsibilities
- Manage multi-line phone system with 50+ extensions, professionally routing calls and taking detailed messages
- Coordinate executive calendar management, travel arrangements, and meeting logistics
- Greet and screen all visitors, ensuring seamless access protocols are maintained
- Process incoming/outgoing mail, packages, and office supplies inventory
- Assist with special projects including event coordination and document preparation
- Maintain confidential HR records and sensitive executive information
- Collaborate with IT department on office equipment maintenance and troubleshooting
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Proven experience with calendar management and scheduling software
- Ability to handle confidential information with discretion
- Strong organizational skills with attention to detail
- Professional demeanor and polished appearance
- Experience with CRM systems preferred (Salesforce a plus)