Job Description
Join our dynamic team as the first point of contact for prestigious clients at Louisville Business Solutions. We're seeking a polished Executive Receptionist to embody our brand excellence while managing high-traffic front desk operations in our downtown headquarters. This hybrid role offers competitive compensation, growth opportunities, and a collaborative environment where professionalism meets innovation.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, directing inquiries to appropriate departments
- Coordinate executive calendar management and meeting logistics for 15+ senior leaders
- Process incoming/outgoing mail, packages, and deliveries with meticulous tracking
- Oversee visitor registration system including badge issuance and escort protocols
- Execute office supply inventory management and vendor relationship maintenance
- Support HR initiatives including new hire onboarding paperwork processing
- Maintain pristine reception area presentation with daily refreshment station upkeep
Qualifications
- Associate's degree in Business Administration or equivalent professional experience
- 3+ years in executive-level reception or front desk management
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Exceptional conflict resolution and multitasking abilities under pressure
- Professional business etiquette with polished written/verbal communication
- Experience with scheduling platforms (Calendly, Doodle) and CRM systems
- Ability to maintain confidentiality for sensitive executive communications