Job Description
Join our dynamic team as the first point of contact for our prestigious downtown Jacksonville firm. We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting high-level operations. This role combines hospitality excellence with administrative precision in a fast-paced corporate environment.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and assist visitors with exceptional customer service protocols
- Coordinate complex meeting schedules and executive calendars
- Process incoming/outgoing mail and manage office supply inventory
- Maintain digital filing systems and document management protocols
- Support HR functions including onboarding documentation
- Collaborate with team on office event coordination
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and multitasking abilities
- Professional appearance and polished interpersonal skills
- Knowledge of Jacksonville business culture preferred
- Ability to handle sensitive information with discretion
- Proven problem-solving in client-facing situations