Job Description
Join our prestigious downtown Baltimore team as the face of our financial services firm! We seek a polished Executive Receptionist to deliver exceptional client experiences in our high-energy corporate environment. This hybrid role combines in-person presence with administrative excellence, offering competitive benefits and growth opportunities in the heart of Baltimore's financial district.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and professional message routing
- Coordinate executive calendar management, travel arrangements, and meeting logistics
- Oversee visitor registration with secure badge issuance and lobby coordination
- Process incoming/outgoing mail, packages, and office supply inventory
- Assist with vendor management, invoice processing, and expense reporting
- Support HR functions onboarding and employee event coordination
Qualifications
- 3+ years corporate receptionist or administrative experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional written and verbal communication skills
- Professional appearance and polished client interaction abilities
- Ability to handle confidential information with discretion
- Experience with multi-line phone systems (Avaya, Cisco preferred)
- High school diploma; associate degree preferred