Job Description
Join our dynamic team at Capital City Solutions as the face of our Raleigh headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role blends in-person presence with remote flexibility, requiring 3 days in our downtown Raleigh office. Enjoy competitive benefits, professional growth opportunities, and a collaborative environment in North Carolina's thriving tech hub.
Responsibilities
- Manage multi-line phone system with 50+ calls daily, including screening and routing to executives
- Coordinate executive calendars, meetings, and travel arrangements across 5 departments
- Process incoming/outgoing mail, shipments, and office supply inventory
- Greet visitors, manage access control, and maintain reception area aesthetics
- Assist with HR onboarding tasks including new hire paperwork orientation
- Generate reports using Microsoft Office Suite and Salesforce CRM
- Coordinate catering and logistics for 15+ weekly meetings/events
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years receptionist or executive admin experience in corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional verbal/written communication skills with professional demeanor
- Ability to manage competing priorities with calm under pressure
- Basic knowledge of Salesforce or similar CRM systems
- Valid NC driver's license and reliable transportation