Job Description
Join our dynamic team at InnovateTech Solutions, a leading Silicon Valley tech firm, as our first point of contact! We're seeking a polished Executive Receptionist to deliver exceptional experiences in our state-of-the-art downtown San Jose headquarters. This pivotal role combines administrative excellence with client relationship finesse in a fast-paced, innovative environment.
Responsibilities
- Manage multi-line phone system with precision and professionalism
- Greet and screen visitors with exceptional customer service
- Coordinate executive calendars and complex meeting logistics
- Process incoming/outgoing mail and shipments
- Maintain immaculate reception area appearance
- Assist with onboarding coordination and HR tasks
- Support office supply inventory and vendor relationships
Qualifications
- 3+ years receptionist or executive admin experience
- Expertise in Microsoft Office Suite and scheduling tools
- Exceptional verbal/written communication skills
- Ability to multitask in high-pressure environments
- Discretion handling confidential information
- Associate's degree or equivalent certification
- Experience with CRM systems preferred