Job Description
Join our dynamic team as the face of Metropolitan Partners Group in Center City Philadelphia! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting high-level operations in our fast-paced financial services environment. This hybrid role combines on-site presence with remote flexibility, offering competitive benefits and growth opportunities for career-driven professionals.
As the cornerstone of our client experience, you'll manage executive calendars, coordinate international travel, and oversee office operations with meticulous attention to detail. Our ideal candidate thrives in luxury hospitality settings and possesses exceptional discretion in handling confidential information.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Screen and direct high-volume calls to appropriate departments with professional discretion
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Coordinate executive travel arrangements including international bookings and itineraries
- Prepare confidential correspondence, reports, and presentations using advanced MS Office suite
- Act as primary liaison for visitors, clients, and vendors with polished hospitality skills
- Manage conference room bookings and audiovisual equipment for executive meetings
Qualifications
- Minimum 3 years experience in corporate reception or executive support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional communication skills with multilingual capabilities preferred
- Proven ability to handle sensitive information with absolute discretion
- Experience coordinating executive travel and complex calendar management
- Knowledge of Philadelphia business etiquette and cultural protocols
- Associates degree in Business Administration or related field required