Job Description
Join our dynamic team as the first point of contact at Chicago Business Solutions Inc. We're seeking a polished Executive Receptionist to manage our front desk operations in the heart of downtown Chicago. This role requires exceptional professionalism and multitasking skills in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits, and growth opportunities in a company that values employee development.
Responsibilities
- Manage multi-line phone system with 50+ daily calls
- Greet and screen all visitors with executive-level professionalism
- Coordinate complex calendar management for 15+ executives
- Process incoming/outgoing mail and manage shipping logistics
- Assist with vendor coordination and office supply procurement
- Support HR with onboarding paperwork and new hire orientation
- Maintain digital filing systems with 99.9% accuracy
Qualifications
- 3+ years of corporate reception or administrative experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Teams)
- Exceptional verbal/written communication skills
- Ability to manage competing priorities with calm demeanor
- Professional appearance and polished business etiquette
- Associates degree or equivalent certification required
- Experience with scheduling software (Calendly, Doodle)