Job Description
We're urgently seeking a polished Executive Receptionist to join our prestigious Harbor Pointe Corporate Center in Long Beach! As the first point of contact for our high-profile clientele and executive team, you'll embody our commitment to excellence in a stunning waterfront location. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to thrive in a dynamic professional environment. If you're a proactive communicator with exceptional organizational skills and a passion for hospitality, we encourage you to apply immediately.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and managing mail/deliveries
- Coordinate complex executive calendars, meeting room bookings, and travel arrangements
- Process incoming/outgoing correspondence and maintain digital filing systems
- Assist with onboarding procedures, badge issuance, and visitor access protocols
- Collaborate with administrative team on event coordination and special projects
- Maintain office supply inventory and vendor relationships
- Handle confidential information with discretion and professionalism
Qualifications
- Minimum 3 years of corporate receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional verbal/written communication skills and professional demeanor
- Ability to multitask in fast-paced environment with competing priorities
- Strong attention to detail and organizational abilities
- Experience managing visitor access systems (e.g., Envoy, Proxyclick)
- Associates degree or relevant certification preferred