Job Description
Join our award-winning team at Metropolitan Innovations Group as we revolutionize urban sustainability solutions. We're seeking a dynamic Executive Office Manager to orchestrate our Philadelphia headquarters operations. This pivotal role combines strategic oversight with hands-on execution in a fast-paced, mission-driven environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to shape our workplace culture while supporting industry-changing projects.
Our ideal candidate thrives in ambiguity, anticipates needs before they arise, and transforms chaos into seamless operations. You'll be the backbone of our daily functions, enabling our team of 50+ professionals to focus on innovation and client excellence.
Responsibilities
- Oversee all office operations including facilities management, procurement, vendor relations, and space optimization
- Manage executive calendar coordination, travel logistics, and high-stakes meeting preparation
- Develop and implement administrative systems for budget tracking, expense reporting, and inventory control
- Lead onboarding processes, HR compliance documentation, and employee support initiatives
- Coordinate cross-departmental projects including event planning, team-building activities, and process improvements
- Maintain confidential executive communications and sensitive documentation with discretion
- Act as primary liaison for IT, security, and facilities vendors ensuring SLA adherence
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years progressive office management experience in professional services environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and office management software
- Proven ability to manage multiple priorities with competing deadlines in fast-paced setting
- Exceptional interpersonal skills with demonstrated experience supporting C-level executives
- Strong financial acumen with experience in budgeting, expense control, and vendor negotiations
- PHR/SPHR certification preferred but not required
- Proficiency in building management systems (BMS) and workplace technology platforms