Job Description
Join our award-winning leadership team as the cornerstone of our Chicago headquarters. We seek a polished Executive Administrative Assistant to drive operational excellence for our C-suite executives. This pivotal role demands exceptional organizational prowess and proactive problem-solving in a fast-paced corporate environment. Enjoy a modern workspace with competitive benefits and growth opportunities within a Fortune 500 subsidiary.
Responsibilities
- Executive calendar management and strategic meeting coordination across global teams
- Compose and edit high-stakes communications, presentations, and confidential reports
- Oversee office operations including procurement, vendor relations, and facilities management
- Coordinate complex domestic/international travel arrangements with meticulous attention to detail
- Manage departmental budget tracking and expense processing with precision
- Serve as primary liaison between executives and internal/external stakeholders
- Implement and optimize administrative workflows using Microsoft Office Suite
Qualifications
- Minimum 5 years' experience supporting C-level executives in corporate settings
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written/verbal communication and interpersonal skills
- Discretion handling confidential information and sensitive situations
- Project management certification or equivalent experience preferred
- Experience with travel booking platforms (Concur, TripActions) required
- Bachelor's degree in Business Administration or related field preferred