Job Description
Join Chicago's premier financial services firm as our Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives and coordinate complex office operations. This hybrid role (3 days in-office, 2 remote) offers competitive compensation and growth opportunities in a dynamic downtown Chicago environment.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional discretion, and possesses a proactive approach to problem-solving. You'll be the backbone of our executive team, ensuring seamless daily operations while representing our brand with professionalism and excellence.
Responsibilities
- Manage executive calendars, coordinate complex scheduling across multiple time zones, and prioritize competing priorities
- Prepare confidential documents, correspondence, and reports using advanced Microsoft Office Suite capabilities
- Coordinate domestic/international travel arrangements and expense reporting with meticulous attention to detail
- Serve as primary liaison for internal departments and external stakeholders, maintaining professional communication protocols
- Oversee office inventory management, vendor relationships, and facilities coordination
- Lead special projects including event planning, meeting coordination, and process improvement initiatives
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5 years of executive administrative support experience in corporate/financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with demonstrated discretion
- Proven ability to manage competing priorities with minimal supervision
- Experience coordinating complex international travel arrangements
- Proficiency in office management systems (e.g., Concur, SAP, Salesforce)