Job Description
Join our dynamic team as an Executive Administrative Assistant in the heart of Oklahoma City! We're seeking a highly organized professional to support our C-suite executives with exceptional administrative support. This hybrid role offers flexibility while working in a modern, fast-paced environment. You'll be instrumental in driving operational efficiency through precise calendar management, communication coordination, and project support. If you're a proactive multitasker with a passion for excellence, we want you to grow with us!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting demands
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders, maintaining professional communication
- Organize high-level meetings, including logistics, materials preparation, and follow-up actions
- Assist in budget tracking, expense reports, and procurement processes
- Implement organizational systems for digital and physical document management
- Support special projects requiring cross-departmental coordination
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to handle sensitive information with discretion and confidentiality
- Strong time management and prioritization skills in deadline-driven environments
- Experience with calendar management software (e.g., Calendly, Office 365)
- Ability to adapt quickly to changing priorities while maintaining composure