Job Description
Join our award-winning team at Apex Global Solutions as we revolutionize the logistics industry! We're seeking a highly motivated Executive Administrative Assistant to support our C-suite executives in our downtown Indianapolis headquarters. This pivotal role combines strategic coordination with flawless execution in a fast-paced, growth-oriented environment. Enjoy competitive benefits, professional development stipends, and a collaborative culture that celebrates innovation. If you're a detail-oriented professional ready to make an impact, apply today!
Responsibilities
- Coordinate complex executive calendars and travel arrangements with precision
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Manage departmental budget tracking and expense report processing
- Oversee office operations including supply inventory, vendor relations, and facility coordination
- Serve as primary liaison between executives and internal/external stakeholders
- Lead special projects including event planning and process improvement initiatives
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to handle confidential information with discretion and integrity
- Strong project management skills with demonstrated ability to prioritize competing tasks
- Associates degree in Business Administration or related field required
- Experience with calendar management tools (Calendly, Doodle) preferred
- Ability to thrive in a dynamic environment with shifting priorities