Job Description
Join our dynamic team at Innovate Solutions Inc. as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with exceptional administrative expertise. This hybrid role offers competitive benefits, growth opportunities, and a collaborative work environment in Tulsa's thriving business district.
As a key contributor to our success, you'll manage complex schedules, coordinate cross-functional projects, and maintain seamless office operations. If you're a proactive multitasker with a passion for precision and client-focused service, we encourage you to apply today.
Responsibilities
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Manage office supplies inventory and vendor relationships
- Act as primary point of contact for internal/external stakeholders
- Oversee onboarding processes and new employee orientations
- Handle expense reports and financial documentation
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of executive support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion and experience handling confidential information
- Professional demeanor with strong problem-solving abilities