Job Description
Join our award-winning team at Pinnacle Financial Group as we expand our Colorado Springs operations! We're seeking a highly motivated Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This hybrid role offers competitive benefits, professional growth opportunities, and a collaborative work environment in the heart of Colorado Springs. If you're a detail-oriented professional passionate about streamlining processes and supporting executive leadership, we want to hear from you!
Responsibilities
- Manage complex executive calendars, coordinate cross-departmental meetings, and prioritize conflicting priorities
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite proficiency
- Oversee travel arrangements, expense reports, and vendor contracts with meticulous attention to detail
- Implement and maintain organizational systems for digital/physical files, records, and office supplies
- Serve as primary liaison between executives and internal/external stakeholders
- Coordinate onboarding processes and mentor junior administrative staff
- Support special projects including event planning, data analysis, and process optimization
Qualifications
- 5+ years of executive administrative support experience in fast-paced corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven experience managing executive calendars and complex scheduling
- Exceptional written and verbal communication skills with polished professionalism
- Ability to handle confidential information with discretion and integrity
- Associates or Bachelor's degree in Business Administration preferred
- Expertise in calendar management, expense reporting, and travel coordination