Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in the heart of Boston. In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring seamless daily operations and contributing to the company's continued growth.
Why You’ll Love Working Here:
At Apex Solutions Inc., we foster a culture of innovation and respect. We offer a competitive benefits package, including health and dental insurance, a 401(k) retirement plan, and generous paid time off. Join us in an environment where your organizational skills are valued and your career can thrive.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate conference calls with internal and external stakeholders.
- Prepare and edit correspondence, reports, presentations, and memoranda with a high degree of accuracy.
- Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Oversee office inventory and order supplies to ensure the workspace is fully equipped and efficient.
- Serve as the primary point of contact for incoming inquiries, routing calls and messages appropriately.
- Assist in the planning and execution of company events, team meetings, and client functions.
- Maintain and organize electronic and hard copy filing systems to ensure information is easily retrievable.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration preferred.
- Proven experience (3+ years) in an administrative support or executive assistant role.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills, with a polished professional demeanor.
- Strong time management skills and the ability to multitask effectively in a fast-paced environment.
- Ability to exercise discretion and handle sensitive information with strict confidentiality.