Job Description
Join our dynamic team at Oakland Innovations Group as an Executive Administrative Assistant! We're seeking a highly organized professional to support our C-suite executives in a fast-paced, collaborative environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in one of Oakland's most exciting tech hubs.
As the backbone of our executive operations, you'll manage complex calendars, coordinate cross-functional projects, and ensure seamless office operations. Our ideal candidate thrives in detail-oriented environments, demonstrates exceptional discretion, and possesses a proactive approach to problem-solving.
Responsibilities
- Manage executive calendars, scheduling high-stakes meetings and international travel
- Prepare confidential documents, presentations, and reports with precision
- Coordinate departmental events, offsites, and vendor relationships
- Oversee office operations including supply inventory and facility maintenance
- Act as primary liaison between executives and internal/external stakeholders
- Streamline administrative workflows using Microsoft Office Suite and Asana
- Lead onboarding processes for new administrative staff
Qualifications
- 5+ years of executive support experience in tech or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Experience managing budgets and expense reports
- Ability to work independently in a remote/hybrid environment