Job Description
Join Charlotte's premier financial services firm as our next Executive Administrative Assistant. We're seeking a highly organized professional to support our executive team with precision and professionalism. Enjoy a collaborative environment in Uptown Charlotte with competitive benefits and growth opportunities. If you thrive in fast-paced settings and excel at managing complex calendars and communications, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations
- Act as primary point of contact for internal and external stakeholders
- Oversee office operations including supply inventory, vendor management, and facilities coordination
- Coordinate cross-departmental projects and maintain detailed project tracking systems
- Process expense reports and manage departmental budgets
- Onboard new hires and maintain HR documentation
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of executive administrative support experience in corporate or financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities and meet deadlines
- Discretion handling confidential information and sensitive matters
- Experience with CRM systems (Salesforce preferred)