Job Description
Join our dynamic downtown Chicago team as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide comprehensive support to our C-suite executives while maintaining a polished and efficient work environment. This hybrid role offers competitive compensation, growth opportunities, and the chance to work in Chicago's vibrant business district.
Responsibilities
- Manage complex executive calendars, scheduling meetings across multiple time zones
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Coordinate domestic and international travel arrangements, itineraries, and expense reports
- Act as primary point of contact for internal and external stakeholders
- Organize and maintain digital filing systems and physical office supplies
- Assist with onboarding processes and new hire orientation
- Manage departmental budgets and procurement processes
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong project management and multitasking capabilities
- Experience with calendar management software (e.g., Calendly)
- Associate's degree or equivalent professional certification required