Job Description
Join our dynamic team as an Executive Administrative Assistant at Phoenix Metro Innovations! We're seeking a highly organized professional to support our executive leadership team with exceptional administrative support. This is a pivotal role requiring discretion, multitasking excellence, and proactive problem-solving in a fast-paced corporate environment. Enjoy competitive benefits, professional development opportunities, and a modern workspace in downtown Phoenix. If you thrive in a collaborative setting and possess exceptional communication skills, we encourage you to apply today!
Responsibilities
- Provide comprehensive calendar management, meeting coordination, and travel arrangements for executive team
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Manage office operations including supply inventory, equipment maintenance, and vendor relations
- Coordinate cross-departmental projects and maintain accurate project documentation
- Act as primary point of contact for internal and external stakeholders
- Implement and maintain efficient filing systems (both digital and physical)
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Experience with calendar management software (e.g., Calendly)
- Associate's degree or equivalent professional certification required