Job Description
Join our dynamic leadership team as an Executive Administrative Assistant at Oakland Innovations Group. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative excellence. This pivotal role requires proactive problem-solving, impeccable communication, and the ability to thrive in a fast-paced tech environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in Oakland's vibrant business district.
Responsibilities
- Manage executive calendars, scheduling complex meetings and travel arrangements
- Prepare confidential reports, presentations, and correspondence with meticulous attention to detail
- Coordinate cross-departmental projects and serve as primary liaison between executives and stakeholders
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Process expense reports, invoices, and financial documentation with precision
- Lead onboarding processes for new administrative staff
- Maintain digital filing systems and ensure data security compliance
Qualifications
- 5+ years of executive administrative support experience in corporate or tech environments
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion and professionalism
- Advanced knowledge of calendar management, travel booking, and expense processing
- Experience with CRM systems (Salesforce preferred)
- Associates degree or equivalent professional certification required