Job Description
Join our dynamic team at Capital City Innovations as an Executive Administrative Assistant in Sacramento. We're seeking a detail-oriented professional to support our C-suite executives with seamless administrative operations. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a forward-thinking environment. Ideal candidates will thrive in fast-paced settings while maintaining impeccable professionalism.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Coordinate departmental meetings, take detailed minutes, and follow up on action items
- Oversee office operations including supply inventory, vendor relations, and facility maintenance
- Process expense reports, invoices, and financial documentation with precision
- Act as primary point of contact for internal and external stakeholders
- Implement organizational systems to enhance team productivity and efficiency
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- Discretion and ability to handle confidential information
- Experience with calendar management software (e.g., Calendly, Doodle)
- Proven problem-solving abilities and adaptability in changing environments