Job Description
Join our dynamic team at Indianapolis Business Solutions as an Executive Administrative Assistant. We're seeking a highly organized professional to support our executive team and drive operational excellence. This pivotal role offers growth opportunities in a collaborative environment with comprehensive benefits including health insurance, 401k matching, and professional development stipends. Our downtown Indianapolis headquarters offers modern amenities and a culture that values innovation and work-life balance.
Responsibilities
- Manage complex calendars, coordinate meetings, and prioritize executive schedules
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders
- Oversee office operations, supply inventory, and vendor relationships
- Coordinate travel arrangements and expense reports
- Assist in special projects and departmental initiatives
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to handle competing priorities
- Discretion and confidentiality when handling sensitive information
- Strong written and verbal communication skills